SA/VS Equipment Request

Photo & Digital Media Request for Equipment

Students will be required to give final agreement to all Financial Responsibility policies and physically sign their request in order to pick up any equipment. For all other students or instructors not in photo & digital media please review this form NON-ENROLLED STUDENT AUTHORIZATION FORM. Requests for equipment must be received 1 day prior (maximum).

Please be sure to read the SA/VS TECHNOLOGY POLICY, you are required to agree in order to make use of SA/VS photo and digital media equipment.

Fall 2020 Adjusted Hours & Pick Up Procedures

Students must place equipment requests online. Checkouts have been extended to 48 hours. Communication must be made in advance by phone, email, or this form. No walk-up requests, renewals, purchases, or fine payments allowed. This policy helps us ensure equipment is cleaned and ready for students, as well as preventing multiple students from coming to the desk at the same time.

Monday: 10am – 1pm, 2pm – 6pm
Tuesday: 10am – 1pm, 2pm – 6pm
Wednesday: 10am – 1pm

Wednesday: 10am- 1pm, 2pm – 6pm
Thursday: 10am – 1pm, 2pm – 6pm

Request for Renewal must be sent to We will do our best to honor need, depending on equipment & our staff availability.

Overdue fines will continue to be assessed for all unreturned equipment. To ensure equipment availability for other students, fines are assessed at the daily rate of $4 per item. At $20, all checkout & renewal will cease and payment is required. Damage and/or loss require an immediate hold and payment.

Late Returns must be scheduled by emailing

All sales (SD cards or keyboards/mice) and fine payments must be pre-arranged by emailing or calling 859-257-4739. Walk-up payment is not allowed, due to limited staffing.

1 Start 2 Equipment Selection 3 Time & Agreement 4 Preview
In the lower right of the front of your Student or Employee ID is either an 8 or 9 digit number. If you have a 9 digit number please leave off the 9 and enter the following 8 digits. Those with 8 digit numbers enter all. For example, if your Wildcard ID# is 912345678, you would enter 12345678. If it is 12345678, enter that.
The library card number is located on the back of your Wildcard ID. It commonly appears next to the library barcode.
Please select the class you are enrolled in. Equipment rental is restricted to specific students, and specific classes have specific equipment available to them.
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